Randomshutter

Anything and everything clicks...

Collection of random rants and photos from my life experiences shared to the world.

Cleaning up Google Contacts

I'm not sure about you but I have over 640+ contacts stored on my mobile device and on my Nokia Ovi Account. And since I now have an Android mobile device I was wondering how would be the best way to move all these contacts from my Nokia Ovi Account to my favorite Google Mail Account. Where everything is basically centralized. I did my research few weeks ago, and found that there was a way to do it automatically from the Symbian mobile device instead of saving and uploading and all that tedious work. 

 

This video will show you in a nutshell what is the idea behind Google Sync.

I will not repeat what is already available on how to sync to the mobile device, incase your interested it works on BlackBerry, Iphone, Windows Mobile and Symbian devices. Read more here for how to set up your Nokia device to Sync

Basically both services offered by Google and Ovi are similar. It allows the users to back up Contacts, and Calendar (Schedules) everything else is not really important to me. Just that I have been using my GMAIL account at least for the past 5 years with no issues. 

I knew I had my job cut out for me when I realize my phone contacts have grown in size, and I know there are duplicates, just sometimes its not easy to hunt them down on a small screen. I tried to clean it up using Ovi but the server response was pretty slow. Gave up

NOTE: you can access Contacts from Gmail or go to Google Contacts

After synchronizing my mobile device with Google Contacts via Mail For Exchange (MfE) I had 643 contacts. Yikes!

As u can see I have circled the (+3) that means that there are 3 variable there. It applies to email as well if you have more than one it will show (+1) and so on and so forth. 

The first thing I did was to click More actions (call it a hunch, I wanted to see what options was available)  which I highlighted in red in the image above. 

AH HAH! There is an option called FIND & MERGE duplicates! I was very happy that I poked around before going thru all the 600 odd contacts. So what did it turn up?

You can merge them after making sure they are actually duplicates. In my case, they all were. So I merged them all. 

Then I ran the command again. 

YAY! NO DUPLICATES! 

Not. This showed me a few things, the algorithm will check to see if the numbers are the same, if they are it will be flagged as a duplicate. Even if you have the exact name it will not be flagged as a duplicate (good thing). So in the end I still had to go thru line by line. Which was ok, it was easier to read the contacts than to compare digits. 

And since I was at it I decided to clean up the contact even more. Properly putting the First Name, Last Name, even linking the email accounts to the contacts if any. I also grouped them by contact type.

In the end, I ended up with something like this. I was pretty proud of myself that night two weeks ago. Then last week I lost it all =( but thats a story for another posting =)

If your reading this and you do not back up your contacts, you should. Back up your phone data to your computer and to the CLOUD.

 

Gimme a shout if I missed out anything in this post!

 

[g]